Policies & Procedures

Maintenance and Repairs

If you have a maintenance problem, you must email the Office of Residence Life from your Felician student email account. In the email please state the room number and problem in the room. Repairs are handled as soon as possible; however, any problems occurring on a weekend/holiday must wait until at least the next business day to be dealt with (unless the problem is an emergency, ex – burst pipe, flood, clogged toilet, etc.). If the repair has not been made within three (3) business days please send a second email stating second request in the body.

Repairs that you or your room/suite mates request grant the maintenance staff the authorization to enter your room/suite. Additionally, routine repairs not reported by you are sometimes necessary. Unless the repairs are urgent, a repair person will be scheduled to enter your room/suite during regular working hours.

Please report any maintenance issues immediately to ensure a timely reparation of issues.

Mail Service

All mail is shipped and received through the Felician University Mailroom. Students may receive mail by utilizing the following address:

STUDENT’S NAME
Felician University
Room #
1 Felician Way
Rutherford, NJ 07070

Students are responsible for checking their mailboxes regularly.

Pets

Pets are NOT permitted in the residence halls (Unless there is proper documentation through the Specialized Academic Support Services Office supporting the need for a therapy animal). In the event that an unauthorized animal is found in possession of a resident(s), the resident(s) will need to remove the animal immediately from the premises, and a sanction will be imposed as deemed appropriate. Should the same or any other animals be found in possession of the resident(s) on a second occasion, the minimum sanction will be jeopardy of eviction. No pet equipment, food, or supplies may be brought into the residence halls.

Mail Service

All mail is shipped and received through the Felician University Mailroom. Students may receive mail by utilizing the following address:

STUDENT’S NAME
Felician University
Room #
1 Felician Way
Rutherford, NJ 07070

Students are responsible for checking their mailboxes regularly.

Keys

For the safety of residents and their belongings, locking your suite and room door is extremely important. Doors should be locked whenever the room is not occupied, as well as at night when you’re asleep. It is your responsibility to always carry your keys with you. Do not lend your keys to others. Doing so is in direct violation of the key policy. If keys are lost or stolen, you must immediately contact the Office of Residence Life to have a lock change performed. You will be charged for the cost of the lock and keys. This cost ranges from $150.00 to $250.00 depending on how many replacement keys are needed.

Lockout Policy

If you are locked out between the hours of 9:00 am – 4:30 pm, Monday – Friday, contact the Office of Residence Life. If it is after 4:30 pm on weekdays, on the weekend, or when the offices are closed, contact security.  At your third lockout you will be charged $10 to your student account and all subsequent lookouts will increase in $5 increments.

Room Changes

Room changes are not permitted during the first two weeks of a semester. If after that time a change is necessary, a request form must be filled out and the decision made by the Office of Residence Life. Any charge, changes in rates, etc., will be cleared prior to approving the room switch. No room changes may take place without this specific authorization.

Room Consolidation

If vacancies occur in any residence unit during the year, the University reserves the right to consolidate students.

Residence Hall Room Rates

Residence hall rates are subject to change by the action of the Board of Regents; such changes take effect at once and apply to students already enrolled. The University also reserves the right to revoke the agreement at any time for cause.

Student Placement Fee

Each resident is required to submit a $100 Placement Fee for the academic year. This deposit is applied directly to the individual student’s account. Once the deposit is submitted, if a student decides not to attend Felician or no longer stay in residence, the deposit is non refundable.

Refund Policy

As determined by the Board of Regents of Felician University, a student withdrawing from the University must file the appropriate forms. The date indicated on the official withdrawal form will be the withdrawal date. Tuition, fees and balance of housing rates are refundable according to the refund schedule established in the Student Handbook.

The University reserves the right to apply a refund to outstanding financial obligations. Also, federal regulations require that, in some cases, refunds for students on federal financial aid be applied against awarded financial aid or loans.

Non-Refundable Fees

Application fees, admission fees, placement fees and orientation fees are non-refundable.

Guest Policy

Residence Hall Guest Policy

Students who live in the on-campus residence halls (“residents” or “hosts”) must have their guests always sign in and out with security during visitation hours. Residents are only permitted to have one (1) guest signed in at a time.  Residents must leave a valid Felician University ID and their guest’s valid ID or Driver’s License with security. Both IDs can be retrieved when the guest is leaving the building. Residents must always be with their guests. Residents are responsible for the actions of their guests. If a guest is found in the residence halls without their host, they will be escorted from campus and not permitted to return. If a guest is found in the residence halls without their host, the host’s guest privileges will be revoked at the discretion of a Residential Life administrator. All guests must be over 18 years of age. If a guest is under the age of 18, they must be accompanied by a parent or legal guardian.

Residents are also only permitted to have one (1) guest in their room at a time; this includes guests who reside in the same residence hall and inter-visitation guests. Anyone who does not live in the room/suite in question is considered a guest, even if that person also resides in the same residence hall or resides in a different residence hall on-campus. For example, if you are a resident of Elliott Terrace and you have another resident of Elliott Terrace in your room who does not live in your specific room or suite, that person is considered a guest. In addition, if you are a resident of Elliott Terrace and you have a resident of Milton in your room or suite, that person is considered a guest. Therefore, in both scenarios, you would not be permitted to have that guest in your room or suite and also sign another guest in. For these reasons, there should never be more than four (4) people per two (2) person occupancy room. Exceptions to this policy shall be made at the Residence Director’s discretion.

Guest visitation hours are as follows:
SUNDAY – THURSDAY: 8:00 AM – 1:00 AM
FRIDAY – SATURDAY: 8:00 AM – 2:00 AM

Overnight Guest Policy
If you wish to have a guest of the same gender stay overnight in the residence halls, you must fill out an online overnight guest form no later than two (2) business days prior to your guest’s arrival. A link to the form can be found in your Housing Self Service Portal. No guests should arrive on campus without prior approval.

There will be no guests allowed over break periods or exam periods. A break period is anytime the school is closed for two or more consecutive school days (ex. Friday and Monday or Thursday and Friday).

• The resident may have only one (1) overnight guest at a time per resident;
• Overnight guests must be at least 18 years of age unless the resident receives prior permission from the Director of Residence Life;
• Guests must always be with their hosts;
• The maximum amount of time a guest is allowed to stay in the residence halls is three (3) consecutive nights within a seven (7) day period, not to exceed having guests for more than six (6) days per month;
• An individual may not stay more than six (6) nights during a one-month period. In the case of an extenuating circumstance, this policy can be petitioned to the Director of Residence Life;
• The guest and host must leave a valid form of current identification with security and sign in upon arrival, which will be returned to them upon the guest’s departure from the Residence Hall;
• The overnight guest pass must be available on the resident’s electronic device at all times;
• The resident is always responsible for their guest while the guest is staying. If a guest is found in the residence halls without their host, the guest will be escorted from campus and not permitted to return.  The host’s guest privileges will be revoked at the discretion of a Residential Life administrator.
• Exceptions to this policy shall be made at the Residence Director’s discretion.

Inter-visitation Policy

If you live in an on-campus residence hall, you are permitted to sign into Milton or Elliott without restriction. You must stop at the security desk and sign yourself into the building, leaving your ID. If you are in a residence hall in which your personal dorm is not located, you have access to that building until 2:00 A.M. If you fail to leave by 2:00 A.M., your ID will be confiscated, and you will face judicial consequences. No student is permitted to spend the night in another student’s room without written permission from the Office of Residence Life.

After 2:00 A.M. on all nights, you are not permitted to be in another resident’s room, even if that resident resides in the same residence hall building as you.

Noise Policy

To ensure an environment conducive to sleep and study, you are responsible for monitoring your personal noise level in and around the halls. Noise is considered a problem when it is deemed disruptive to others. Quiet hours are in effect:
Sunday-Thursday: 10:00 PM – 8:00 AM
Friday-Saturday: 12:00 AM – 8:00 AM

Courtesy hours are in effect 24 hours a day. All noise must be kept to a level that is respectful to other residents in the building. If you are found in violation of the noise policy, you will receive a written warning. If it becomes a repeat offense, sanctioning will occur. Please remember that during exam periods, 24 hour quiet hours are in effect the entire span of exams. Signs will be posted to alert you to the dates and times when 24 hour quiet hours commence.

Smoking Policy

Felician University is a smoke/tobacco free environment. Smoking and use of tobacco is prohibited anyplace on campus. A non-smoker’s right takes precedence anywhere on the Felician University campus.

Policies, Guidelines and Disciplinary Sanctioning

Guidelines are established, in accordance with State and Federal laws, to provide a safe and harmonious community for you and others to live. Students are expected to follow the guidelines outlined in The Felician University Student Handbook, as well as the policies and regulations identified within the Residence Life Guidebook. You are expected to familiarize yourself with these guidelines and make responsible choices. In a community such as this, it is important to consider the effect your choices and behaviors have on others around you. Understand that you will be held responsible for being present during a policy violation. You will also be held accountable for your guests’ behaviors and policy violations occurring in your room or the common areas of your suite. Keep in mind once you sign your housing contract, you are responsible for all policies, procedures and regulations. If you have any questions, please speak to a resident life staff member.

Policies and Guidelines

The maintenance of harmonious community standards requires that behavior which interferes with or threatens the welfare of others or the University community be prevented. To list all those acts which constitute unacceptable conduct is impossible. The behaviors listed below constitute violations for which maximum allowable sanctions of suspension or dismissal from Felician University may be warranted. While neither action would necessarily follow automatically, they may be considered and imposed when appropriate to the case and to Felician University’s interests as an educational institution.

• Theft or possession of stolen property, malicious destruction, damage, or misuse of University property or of private property.
• Endangering life or bodily welfare or physically abusing another person.
• Fraud, intentional misrepresentation, forgery or falsifying University documents, records, or identification cards.
• Unlawful distribution or possession of drugs, narcotics, or controlled dangerous substances.
• Illegal use of drugs, narcotics, or controlled dangerous substances.
• Lewd, indecent or disorderly conduct.
• Disorderly conduct resulting from drunkenness.
• Unlawful or improper possession, distribution, or use of items such as fireworks, fire arms, explosive devices, darts, knives, bows, arrows, BB or pellet guns, whips, or other dangerous weapons.
• Gambling on the Felician University campuses as defined by state and municipal rulings as being illegal.
• Failing to cooperate with staff members working in the line of duty.
• Insubordination to a staff member.
• Repeated behavior which materially and substantially interferes with the operation of the University or members of the University community, which have previously been brought to the attention of the Office of Residence Life.
• Falsely reporting a fire, activating emergency warning equipment, or intentionally communicating false information regarding the existence of explosives on University property.
• Entering or using facilities or property of another person or the University without consent or authorization.
• Failing to comply with the lawful directions of a University official acting in the performance of his/her duties and authority.
• For safety reasons, students may not be on the roofs, on window sills or on window ledges at any time. Students may not place their property (i.e. stereos, beverage bottles, etc.) in their windows or on window sills at any time.
• Adverse behavior directed at an individual because of race, color, or any of the generic categories defined in the affirmative action statement.
• All forms of sexual assault and sexual harassment are prohibited and subject to action by civil authorities.
• Verbal abuse to any member of the campus community.
• Violation of University Alcohol Policy.

Prohibited Items