Policies & Procedures

Maintenance and Repairs

If you have a maintenance problem, you must email the Office of Residence Life from your Felician student email account. In the email please state the room number and problem in the room. Repairs are handled as soon as possible; however, any problems occurring on a weekend/holiday must wait until at least the next business day to be dealt with (unless the problem is an emergency, ex – burst pipe, flood, clogged toilet, etc.). If the repair has not been made within three (3) business days please send a second email stating second request in the body.

Repairs that you or your room/suite mates request grant the maintenance staff the authorization to enter your room/suite. Additionally, routine repairs not reported by you are sometimes necessary. Unless the repairs are urgent, a repair person will be scheduled to enter your room/suite during regular working hours.

Please report any maintenance issues immediately to ensure a timely reparation of issues.


All residential student cars must be registered with The Security Office. Residential hang tags will be issued which must be displayed in the vehicle at all times. Students with registered cars may park in lots C, D or Milton Court only. Cars parked in Lot A or any other unauthorized areas, will be ticketed and/or towed at the owner’s expense.

Telephone Service

Each student room on campus is equipped with voice, data and video communication lines. This means that you may access the University’s network for access to email and other services, provided that your computer is equipped with an Ethernet card. If you would like a landline phone in your room please request this through the Office of Residence Life.

In the event of an emergency, please call Security (x3561) immediately.

Mail Service

All mail is shipped and received through the Felician University Mailroom. Students may receive mail by utilizing the following address:

Felician University
Room #
1 Felician Way
Rutherford, NJ 07070

Students are responsible for checking their mailboxes regularly.


Pets are NOT permitted in the residence halls (Unless there is proper documentation through the 504 Office supporting the need of a therapy animal). In the event that an unauthorized animal is found in possession of a resident(s), the resident(s) will be given 24 hours to remove the animal from the premises, and a sanction will be imposed as deemed appropriate. Should the same or any other animals be found in possession of the resident(s) on a second occasion, the minimum sanction will be jeopardy of eviction. No pet equipment, food or supplies may be brought into the residence halls.


For the safety of residents and their belongings, locking your suite and room door is extremely important. Doors should be locked whenever the room is not occupied, as well as at night when you’re asleep. It is your responsibility to carry your keys with you at all times. Do not lend your keys to others. Doing so is in direct violation of the key policy. If keys are lost or stolen, you must immediately contact the Office of Residence Life to have a lock change performed. You will be charged for the cost of the lock and keys. This cost ranges from $150.00 to $250.00 depending on how many replacement keys are needed.

Lockout Policy

If you are locked out between the hours of 9:00 am – 4:30 pm, Monday – Friday, contact the Office of Residence Life. If it is after 4:30 pm on weekdays, on the weekend, or when the offices are closed, contact security and ask for the Resident Assistant on duty to let you in. At your third lockout you will be charged $10 to your student account and all subsequent lookouts will increase in $5 increments.

Room Changes

Room changes are not permitted during the first two weeks of a semester. If after that time a change is necessary, a request form must be filled out and the decision made by the Associate Director of Residence Life. Any charge, changes in rates, etc., will be cleared prior to approving the room switch. No room changes may take place without this specific authorization.

Room Consolidation

In the event that a large number of vacancies occur in any residence unit during the year, the University reserves the right to consolidate students in order to close down a section of the unit.

Residence Hall Room Rates

Residence hall rates are subject to change by the action of the Board of Regents; such changes take effect at once and apply to students already enrolled. The University also reserves the right to revoke the agreement at any time for cause.

Student Placement Fee

Each resident is required to submit a $200 Placement Fee for the academic year. This deposit is applied directly to the individual student’s account. Once the deposit is submitted, if a student decides not to attend Felician or no longer stay in residence, the deposit is non refundable.

Refund Policy

As determined by the Board of Regents of Felician University, a student withdrawing from the University must file the appropriate forms. The date indicated on the official withdrawal form will be the withdrawal date. Tuition, fees and balance of housing rates are refundable according to the refund schedule established in the student handbook. Balance of housing fees is refundable on a prorated basis. The board charge is refundable on a prorated basis as well. Full weeks will be used to prorate. No refund of room or board charges is made for weekend absences or meals missed.

When students withdraw from the residence hall but remain in school, a room refund is not granted.

The University reserves the right to apply a refund to outstanding financial obligations. Also federal regulations require that, in some cases, refunds for students on federal financial aid be applied against awarded financial aid or loans.

Non-Refundable Fees

Application fees, admission fees, placement fees and orientation fees are non-refundable.

Guest Policy

All residents must have their guests signed in and out with security at all times during visitation hours. The host must leave a valid Felician University ID and his/her guest’s valid student ID or Driver’s License must be left with security. Both IDs can be retrieved when the guest is leaving the building. Residents must be with their guests at all times. You are responsible for the actions of your guests. If a guest is found in the residence halls without his/her host, they will be escorted from campus and not permitted to return. The hosts’ guest privileges will be revoked at the discretion of an administrator. Day Guests must be over 18 years of age or accompanied by a parent or legal guardian.

Guest visitation hours are as follows:
Sunday-Thursday: 8:00 AM – 1:00 AM
Friday-Saturday: 8:00 AM – 2:00 AM

If you wish to have a same sex guest stay overnight in the residence halls, you must fill out an overnight guest form no later than 24 hours prior to your guest’s arrival. If guest is arriving over the weekend, the form must be completed prior to noon on Friday. These forms are located in The Office of Residence Life and online. You must have your roommate and suite mates sign the form before approval is granted. A Residence Life Administrator must then sign the form, granting approval.

  • There will be no guests allowed over break periods or exam periods. A break period is anytime the school is closed for 2 or more consecutive school days (ex. Friday & Monday or Thursday and Friday).
  • Overnight guests must be at least 18 years of age, unless prior permission from the Director of Residence Life has been given.
  • You may have only 1 overnight guest at a time per resident.
  • Guests must be with their hosts at all times.
  • The maximum amount of time a guest is allowed to stay in the halls is three (3) consecutive night within a 7 day period, not to exceed having guests for more than 6 days per month.
  • An individual may not stay more than 6 nights during a 1 month period. In the case of an extenuating circumstance this policy can be petitioned to the Director of Residence Life.
  • The guest and host must leave a valid form of current identification with security and sign in upon arrival.
  • Your overnight guest pass form MUST be carried by your guest AT ALL TIMES.
  • Remember, you are responsible for your guest while he/she is staying. If a guest is found in the residence halls without their host they will be escorted from campus and not permitted to return.
Inter-visitation Policy

If you reside on campus you are permitted to sign into Milton or Elliot without restriction. Please stop at the security desk and sign yourself into the building leaving your ID. You have access to this building until 2 am. If you fail to leave by 2 am your ID will be confiscated and you will face judicial consequences. No student is permitted to spend the night in another student’s room without written permission from the Office of Residence Life.

After 2 AM on all nights you are not permitted to be in another resident’s room.

Noise Policy

To ensure an environment conducive to sleep and study, you are responsible for monitoring your personal noise level in and around the halls. Noise is considered a problem when it is deemed disruptive to others. Quiet hours are in effect:
Sunday-Thursday: 10:00 PM – 8:00 AM
Friday-Saturday: 12:00 AM – 8:00 AM

Courtesy hours are in effect 24 hours a day. All noise must be kept to a level that is respectful to other residents in the building. If you are found in violation of the noise policy, you will receive a written warning. If it becomes a repeat offense, sanctioning will occur. Please remember that during exam periods, 24 hour quiet hours are in effect the entire span of exams. Signs will be posted to alert you to the dates and times when 24 hour quiet hours commence.

Smoking Policy

Felician University is a smoke free environment. Smoking is prohibited in any campus facility. Smoking is also prohibited with 50 feet of any building and must take place away from common walkways. A non-smoker’s right takes precedence anywhere on the Felician University campus.

Policies, Guidelines and Disciplinary Sanctioning

Guidelines are established, in accordance with State and Federal laws, to provide a safe and harmonious community for you and others to live. Students are expected to follow the guidelines outlined in The Felician University Student Handbook, as well as the policies and regulations identified within the Residence Life Guidebook. You are expected to familiarize yourself with these guidelines and make responsible choices. In a community such as this, it is important to consider the effect your choices and behaviors have on others around you. Understand that you will be held responsible for being present during a policy violation. You will also be held accountable for your guests’ behaviors and policy violations occurring in your room or the common areas of your suite. Keep in mind once you sign your housing contract, you are responsible for all policies, procedures and regulations. If you have any questions, please speak to a resident life staff member.

Policies and Guidelines

The maintenance of harmonious community standards requires that behavior which interferes with or threatens the welfare of others or the University community be prevented. To list all those acts which constitute unacceptable conduct is impossible. The behaviors listed below constitute violations for which maximum allowable sanctions of suspension or dismissal from Felician University may be warranted. While neither action would necessarily follow automatically, they may be considered and imposed when appropriate to the case and to Felician University’s interests as an educational institution.

  • Theft or possession of stolen property, malicious destruction, damage, or misuse of University property or of private property.
  • Endangering life or bodily welfare or physically abusing another person.
  • Fraud, intentional misrepresentation, forgery or falsifying University documents, records, or identification cards.
  • Unlawful distribution or possession of drugs, narcotics, or controlled dangerous substances.
  • Illegal use of drugs, narcotics, or controlled dangerous substances.
  • Lewd, indecent or disorderly conduct.
  • Disorderly conduct resulting from drunkenness.
  • Unlawful or improper possession, distribution, or use of items such as fireworks, fire arms, explosive devices, darts, knives, bows, arrows, BB or pellet guns, whips, or other dangerous weapons.
  • Gambling on the Felician University campuses as defined by state and municipal rulings as being illegal.
  • Failing to cooperate with staff members working in the line of duty.
  • Insubordination to a staff member.
  • Repeated behavior which materially and substantially interferes with the operation of the University or members of the University community, which have previously been brought to the attention of the Office of Residence Life.
  • Falsely reporting a fire, activating emergency warning equipment, or intentionally communicating false information regarding the existence of explosives on University property.
  • Entering or using facilities or property of another person or the University without consent or authorization.
  • Failing to comply with the lawful directions of a University official acting in the performance of his/her duties and authority.
  • For safety reasons, students may not be on the roofs, on window sills or on window ledges at any time. Students may not place their property (i.e. stereos, beverage bottles, etc.) in their windows or on window sills at any time.
  • Adverse behavior directed at an individual because of race, color, or any of the generic categories defined in the affirmative action statement.
  • All forms of sexual assault and sexual harassment are prohibited and subject to action by civil authorities.
  • Verbal abuse to any member of the campus community.
  • Violation of University Alcohol Policy.
Felician University Alcohol Policy

Alcoholic beverages are not permitted on the Felician University campus regardless of age. The Rutherford Campus is considered a “Dry” campus. The following are prohibited:

  • Felician University students or guests of Felician University students, regardless of age, possessing, consuming or distributing alcoholic beverages on the Felician University campus.
  • Possession of full, partially full, or empty containers pertaining to alcoholic beverage containers, including but not limited to, beer cans (can chandeliers, can pyramids, etc.), empty kegs, liquor, wine and champagne bottles (regardless of cost, aesthetic or sentimental value).
  • Being in the presence of open alcohol regardless of age or individual consumption.
  • Providing large quantities of alcohol to others puts the community and its members at risk. For this reason, possession of kegs or beer containers over thirty-two ounces are considered serious policy violations.

Hosting an event that violates the alcohol policy is considered a serious violation and will minimally result in separation from Housing. As per the Alcohol Policy, staff has the right to inspect suspicious packages and coverings transported into the residence halls. Residence Life staff members also have the right to search a University issued hot/cold unit if there is any suspicion of an illegal substance inside.

All students found in violation of the Alcohol Policy will need to meet with an alcohol counselor and complete an online alcohol education course.

Prohibited Items
The presence, possession and/or use of the following is prohibited in the Residence Halls:
  1. firearms
  2. fireworks,
  3. explosives
  4. weapons
  5. other incendiary devices
  6. combustible materials, such as liquids, tapestries, lamp shades or candles, incense, room air conditioners
  7. electric heaters
  8. barbecue grills
  9. toasters or toaster ovens
  10. open coil heating elements
  11. gas or kerosene heating or cooking devices
  12. space heaters
  13. non-UL approved power strips or other extension cords,
  14. narcotics and/or illegal drugs or drug paraphernalia
  15. prescription drugs without prescription
  16. alcoholic beverages or containers pertaining to alcohol whether previously consumed or retained for sentimental value
  17. water beds
  18. weight lifting equipment
  19. official or public signs
  20. loud musical instruments (e.g. drums, electric guitars and amplifiers, etc)
  21. darts or dart boards
  22. excess dirt or litter, unsanitary or hazardous conditions
  23. Electrical Lights
  24. Live Christmas Trees
  25. Electric Blankets
  26. Halogen Lamps
  27. Large non-college issues furniture (anything upholstered)
  28. Hover Boards
  29. decorations deemed unsafe by University officials (Ie string lights)
  30. any appliances of any kind (coffee pots and electronic kettles with enclosed heating elements and automatic shut offs are permitted)