Payment Information and Policies

Payment Information

The billing statement you receive is a statement of your current charges: tuition, fees, room and board, and all other charges. You must pay in full by the posted semester deadline unless you have an authorized deferred payment granted by the Office of Student Financial Services prior to the posted deadline. Please pay by the due date to avoid late fees of up to $200 per semester, assessed in increments of $50 per month.

How to make a payment:

Personal Check, Money Order, Bank Check or Cash

  • Make in-person payments directly at the Office of Student Financial Services on the first floor of Albin Obal Hall (Lodi campus) during regular office hours.
  • Mail check or money order payments to (do not mail cash):

Felician University
262 South Main Street
Lodi, NJ 07644
Attention: Office of Student Financial Services

  • Make checks and money orders payable to Felician University. Please include your name and student ID number on the front of the check for proper posting to your student account.
  • Checks returned for insufficient funds will not be redeposited and your student account will be assessed a $50 returned-check charge. If the check is returned for insufficient funds a second time, you must pay with a certified check, money order, cash or credit card upon notification of the check being returned for insufficient funds.

Credit Card

  • Make credit card payments online through Felician Hub. Felician accepts Visa, MasterCard, American Express, and Discover. Please be ready to provide the card number, expiration date, and the cardholder’s zip code. This information is required to make a credit card payment.
  • Save time and pay online! Web payment instructions are mailed with your bill each semester and can also be obtained by contacting the Office of Student Financial Services. Payments are posted to your student account in real-time and can potentially save valuable time during peak registration and payment periods. See below for additional web payment details.

Web Payment

  • Make a payment through the Felician University web site using your student log-in information. The payment portion of the web site can be found in the student menu of Felician Hub, in the Financial Information section. Felician accepts Visa, MasterCard, American Express and Discover. There is a 2.85% fee for credit card payments. There is no fee for electronic checks. You need your checking account number and routing number to complete the transaction. Enter the proper information and have available funds when making an electronic check transaction – there is a $50 charge for returned electronic checks.

International (Non-US) Payments

Employer Sponsored Tuition Assistance Programs

If your employer is providing payment for your tuition/fees then you must present written documentation on company letterhead to the Office of Student Financial Services before the posted semester payment deadlines. This documentation must contain the student’s name, the semester of payment, and terms of the agreement. If there are tuition/fees that are not covered by the agreement, you must pay these charges in full by posted semester deadlines. Felician will not honor agreements that delay payment, stipulate grades must be received before payment is made, or payments made directly to the student. Payments must be made directly to Felician in a timely manner.

Student Refund Policy

Students are entitled to a refund of excess financial aid. Financial aid refunds will be issued after the Office of Student Financial Services has confirmed the student’s aid eligibility, enrollment in class, and the aid has been credited to the student account.

Credit balances created with Title IV funds will be refunded to the student no later than 14 days after the balance occurred on the student account. If the University determines that Parent Plus Loan funds created the credit balance, the University will pay the credit balance directly to the parent borrower unless a Title IV Authorization Form has been signed by the parent authorizing reimbursement to the student.

All checks will be mailed to the address on file with the University, unless authorization from the Office of Student Financial Services has been granted for in-person pick up. Checks held at the Office of Student Accounts will be available for pick up no longer than two weeks. Checks not picked up within two weeks of the date the check was issued will be mailed to the address on file with the University.

Credit balances that are created by Title IV funds and are refunded via check must be cashed within 210 days. Uncashed refund checks after the 210 day window will be voided and the resulting credit balance will be returned to the source of the credit.

New Jersey Unclaimed Property

The New Jersey Unclaimed Property Statue requires the University to remit any unclaimed accounts receivable credit balances or uncashed student refund checks for New Jersey resident to the Department of the Treasury within three years. This remittance is due no later than November 1 of each year. Residents from states other than New Jersey are subject to the unclaimed property legislation of the state in which they reside.

The University will provide written notice via certified mail to students with unclaimed property prior to remitting these funds to the state of New Jersey. This notice, sent two to three months prior to November, will give the student the opportunity to request payment of these funds.

Financial Aid

All students are required to pay their outstanding balance due and/or have evidence of authorized financial aid.

The University reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so.

Tax Information

1098-T Tax Forms

The Taxpayer Relief Act of 1997 requires that all educational institutions provide U.S. citizens or permanent residents with a tax form detailing qualifying tuition and related expenses for the calendar year. This form is referred to as Form 1098-T. Educational institutions are not required to provide forms to non-resident aliens. As a result, you may not receive a form if you are a non-resident alien.

Form 1098-T will be available in the Financial Information section on Felician Hub no later than January 31 of each year. You must access and print Form 1098-T through Web Advisor as it is not sent via mail. Please keep important information such as address and social security number up-to-date with the Registrar’s Office, as this information is submitted to the IRS and insures proper mailing of the form..

Below are descriptions of certain information contained in Form 1098-T that will assist you in better understanding the form:

Box 2 – Total amount billed for qualified tuition and related expenses less any reductions in charges. This amount includes tuition, comprehensive fees, and course fees. Non-qualifying expenses are medical insurance fees, fines and miscellaneous charges, and room/board charges.
Box 5 – Total amount of any scholarships or grants that were administered and processed during the calendar year for the payment of the student’s costs of attendance.
Box 7 – Amounts billed for qualified tuition and related expenses, reported on the current year’s form, but are related to an academic period that begins in January through March of the following year.
Box 8 – If checked, the student was at least a half-time student during any academic period. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing.
Box 9 – If checked, the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.

For additional information and instructions on Form 1098-T, please see IRS Publication 970 or visit IRS.gov.

Form 1042-S

Form 1042-S reports calendar-year income earned by non-resident aliens. For U.S. tax purposes, all University non-tuition scholarships that are subject to withholding will be reported, even if no amount is deducted or withheld due to an income tax treaty at the time of filing.

Those students who are subject to a withholding (residents of a non-treaty country), will be assessed a non-resident alien tax each semester. The amount assessed is based on the current tax rate (14%) of the scholarship award for that semester.

Federal guidelines require the University to file Form 1042-S to the recipient no later than March 15 of each year. Active students will be sent Form 1042-S to the current local address on file with the University, while former students will receive the form at the most current foreign address on file.

IRS Form 8300

Felician University is required by law to report receipt of more than $10,000 in cash over a course of a 12-month period to the IRS by filing an IRS Form 8300. Money orders, cashier’s checks, and traveler’s checks are considered cash payments.

Personal and corporate checks are not considered cash payments. Students will be notified by the Office of Student Financial Services once a Form 8300 has been filed.

For additional information and instructions on Form 8300, please see IRS Publication 1544 or visit IRS.gov.

Payment Policies

If you do not pay your account balance or do not arrange for an authorized deferred payment plan by the due date, a hold flag is placed on your account. This hold restricts students from registering, checking into residence halls, and receiving their diplomas. If you are partially registered or are planning a registration change, payment for the existing registration must still be made by the posted deadlines. Any additional registration made after the deadline must be paid for on the date of the adjustment.

If you do not pay your account balance or do not arrange for an authorized deferred payment plan by the due date, you will be subject to a $200 late fee and/or deregistration and removal from housing. If you are deregistered, roster spots in the previous registration cannot be guaranteed. Registrations submitted after the posted deadline must be paid in full at the time of registration. Failure to make payment in full may result in a late fee or deregistration.

Tuition and fee rates, payment policies, tuition refund policies, payment due dates and tuition hold policies are determined by the Office of Student Financial Services and may differ depending on the individual traditional or non-traditional program. Information obtained from any other area of the University regarding these issues is not binding. Please contact the Office of Student Financial Services for policy information and tuition and fee rates for your specific program.

If you are unable to, or choose not to attend Felician you must officially withdraw from your course(s). Follow the posted withdrawal refund deadlines. Withdrawals after the Drop/Add period (last day for 100% refund) will result in the student being liable for all or part of their charges. Please see the Registration Policies and Procedures portion of the Undergraduate/Graduate Catalogs for procedures on withdrawals.

Room and board must be paid along with tuition and fees by the posted payment deadlines in order for students to be eligible to check-in to the University’s residence halls. Board may not be waived for any student. If you choose to withdraw from housing, you must contact the Office of Residence Life and fill out the necessary forms for withdrawal to be valid. Room and board refunds are calculated according to the date the withdrawal form is received by the Residence Life, not by the last date of residency. Refund percentages are calculated using the same formula/dates as tuition and fees. If you withdraw from housing or are terminated and have used your meal card, you will be held responsible for any meal monies used.

Collections

If you have a delinquent account balance, you will be notified by the Office of Student Financial Services Collection Department. Payment must be made immediately upon receipt of this notification. You will first have the opportunity to make the payment directly to the University.

If you do not respond to our attempts to collect your balance, your account will be referred to our outside Recovery Agency, ECSI.  

ECSI will help reduce or resolve the balance, so the account do not go to collections.  If you fail to respond or act your account will be shifted to an outside collection agency.

Should this occur, you will be responsible for the outstanding balance plus all collection fees and legal fees.

At this point you will no longer be able to make payment directly to Felician – you will be required to interact directly with the collection agency.

You the student agree to allow Felician University and its agents to contact you at any cell phone number that you have provide now or use in the future, using automated telephone dialing systems, artificial or pre-recorded voice or text messages, or personal calls regarding your obligation to repay your debts to Felician University.

You the student authorize Felician University or its agents to contact you via your university email address (@students.felician.edu) issued by Felician University or an email address that you provided to the University.  You understand that others may be able to review your messages and/or emails related to your debts sent to or from Felician University, including their contents, which may include information about your debt and its status.

Tuition Discounts

Family Discounts

Felician University offers a 10% discount to family members of a full-time student under the following criteria:

  • The family member must be a spouse, sibling or dependent child.
  • Both family members must reside at the same address.
  • Both family members must be full-time traditional undergraduate students in matriculated programs.
  • The discount is applied to only one student, regardless of the number of students in each household.
  • The discount is based on tuition only. Fees are not discounted.
  • The discount cannot be combined with any other University discount. If the family member is eligible for any other discount, the individual will receive the highest percentage discount.
  • The discount received by the family member will be deducted from the cost of attendance and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the University’s Withdrawal Refund Policy.

Teachers at a Catholic School Discount

Felician University offers a 50% discount to teachers at a Catholic elementary or secondary school under the following criteria:

  • The discount is based on tuition only. Fees are not discounted.
  • The student must be accepted and matriculated in a Teacher Certification, Master’s of Religious Education or Master’s of Education program.
  • A letter must be provided every academic year by the student’s employer verifying employment.
  • The discount cannot be combined with any other Felician University discount. If the student is eligible for any other discount, they will receive the highest percentage discount.
  • The discount received by the student will be deducted from the cost of attendance, and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the University’s Withdrawal Refund Policy.

The University reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so.