Payment Information and Policies

Payment Information

The billing statement you receive is a statement of your current charges: tuition, fees, room and board, and all other charges. You must pay in full by the posted semester deadline unless you have an authorized deferred payment granted by the Office of Student Financial Services prior to the posted deadline. Please pay by the due date to avoid late fees of up to $200 per semester, assessed in increments of $50 per month.

How to make a payment:

Personal Check, Money Order, Bank Check or Cash

  • Make in-person payments directly at the Office of Student Financial Services on the first floor of Albin Obal Hall (Lodi campus) during regular office hours.
  • Mail check or money order payments to (do not mail cash):

Felician University
262 South Main Street
Lodi, NJ 07644
Attention: Office of Student Financial Services

  • Make checks and money orders payable to Felician University. Please include your name and student ID number on the front of the check for proper posting to your student account.
  • Checks returned for insufficient funds will not be redeposited and your student account will be assessed a $50 returned-check charge. If the check is returned for insufficient funds a second time, you must pay with a certified check, money order, cash or credit card upon notification of the check being returned for insufficient funds.

Credit Card

  • Make credit card payments online through Felician Hub. Felician accepts Visa, MasterCard, American Express, and Discover. Please be ready to provide the card number, expiration date, and the cardholder’s zip code. This information is required to make a credit card payment.
  • Save time and pay online! Web payment instructions are mailed with your bill each semester and can also be obtained by contacting the Office of Student Financial Services. Payments are posted to your student account in real-time and can potentially save valuable time during peak registration and payment periods. See below for additional web payment details.

Web Payment

  • Make a payment through the Felician University web site using your student log-in information. The payment portion of the web site can be found in the student menu of Felician Hub, in the Financial Information section. Felician accepts Visa, MasterCard, American Express and Discover. There is a 2.85% fee for credit card payments. There is no fee for electronic checks. You need your checking account number and routing number to complete the transaction. Enter the proper information and have available funds when making an electronic check transaction – there is a $50 charge for returned electronic checks.

International (Non-US) Payments

Employer Sponsored Tuition Assistance Programs

If your employer is providing payment for your tuition/fees then you must present written documentation on company letterhead to the Office of Student Financial Services before the posted semester payment deadlines. This documentation must contain the student’s name, the semester of payment, and terms of the agreement. If there are tuition/fees that are not covered by the agreement, you must pay these charges in full by posted semester deadlines. Felician will not honor agreements that delay payment, stipulate grades must be received before payment is made, or payments made directly to the student. Payments must be made directly to Felician in a timely manner.

Student Refund Policy

Students are entitled to a refund of excess financial aid. Financial aid refunds will be issued after the Office of Student Financial Services has confirmed the student’s aid eligibility, enrollment in class, and the aid has been credited to the student account.

Credit balances created with Title IV funds will be refunded to the student no later than 14 days after the balance occurred on the student account. If the University determines that Parent Plus Loan funds created the credit balance, the University will pay the credit balance directly to the parent borrower unless a Title IV Authorization Form has been signed by the parent authorizing reimbursement to the student.

All checks will be mailed to the address on file with the University, unless authorization from the Office of Student Financial Services has been granted for in-person pick up. Checks held at the Office of Student Accounts will be available for pick up no longer than two weeks. Checks not picked up within two weeks of the date the check was issued will be mailed to the address on file with the University.

Credit balances that are created by Title IV funds and are refunded via check must be cashed within 210 days. Uncashed refund checks after the 210 day window will be voided and the resulting credit balance will be returned to the source of the credit.

New Jersey Unclaimed Property

The New Jersey Unclaimed Property Statue requires the University to remit any unclaimed accounts receivable credit balances or uncashed student refund checks for New Jersey resident to the Department of the Treasury within three years. This remittance is due no later than November 1 of each year. Residents from states other than New Jersey are subject to the unclaimed property legislation of the state in which they reside.

The University will provide written notice via certified mail to students with unclaimed property prior to remitting these funds to the state of New Jersey. This notice, sent two to three months prior to November, will give the student the opportunity to request payment of these funds.

Financial Aid

All students are required to pay their outstanding balance due and/or have evidence of authorized financial aid.

The University reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so.

Tax Information

1098-T Tax Forms

The Taxpayer Relief Act of 1997 requires that all educational institutions provide U.S. citizens or permanent residents with a tax form detailing qualifying tuition and related expenses for the calendar year. This form is referred to as Form 1098-T. Educational institutions are not required to provide forms to non-resident aliens. As a result, you may not receive a form if you are a non-resident alien.

Form 1098-T will be available in the Financial Information section on Felician Hub no later than January 31 of each year. You must access and print Form 1098-T through Web Advisor as it is not sent via mail. Please keep important information such as address and social security number up-to-date with the Registrar’s Office, as this information is submitted to the IRS and insures proper mailing of the form..

Below are descriptions of certain information contained in Form 1098-T that will assist you in better understanding the form:

Box 2 – Total amount billed for qualified tuition and related expenses less any reductions in charges. This amount includes tuition, comprehensive fees, and course fees. Non-qualifying expenses are medical insurance fees, fines and miscellaneous charges, and room/board charges.
Box 5 – Total amount of any scholarships or grants that were administered and processed during the calendar year for the payment of the student’s costs of attendance.
Box 7 – Amounts billed for qualified tuition and related expenses, reported on the current year’s form, but are related to an academic period that begins in January through March of the following year.
Box 8 – If checked, the student was at least a half-time student during any academic period. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing.
Box 9 – If checked, the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.

For additional information and instructions on Form 1098-T, please see IRS Publication 970 or visit IRS.gov.

Form 1042-S

Form 1042-S reports calendar-year income earned by non-resident aliens. For U.S. tax purposes, all University non-tuition scholarships that are subject to withholding will be reported, even if no amount is deducted or withheld due to an income tax treaty at the time of filing.

Those students who are subject to a withholding (residents of a non-treaty country), will be assessed a non-resident alien tax each semester. The amount assessed is based on the current tax rate (14%) of the scholarship award for that semester.

Federal guidelines require the University to file Form 1042-S to the recipient no later than March 15 of each year. Active students will be sent Form 1042-S to the current local address on file with the University, while former students will receive the form at the most current foreign address on file.

IRS Form 8300

Felician University is required by law to report receipt of more than $10,000 in cash over a course of a 12-month period to the IRS by filing an IRS Form 8300. Money orders, cashier’s checks, and traveler’s checks are considered cash payments.

Personal and corporate checks are not considered cash payments. Students will be notified by the Office of Student Financial Services once a Form 8300 has been filed.

For additional information and instructions on Form 8300, please see IRS Publication 1544 or visit IRS.gov.

Financial Responsibility Agreement  

Upon enrollment and course registration, students are required to electronically execute this Financial Responsibility and Payment Policy. By doing so, students acknowledge, agree to and accept the terms of the Policy and take on personal responsibility for the full payment of all tuition, mandatory fees, housing charges, meal plan charges, and any other costs assessed to their student account. 

 Prospective students are encouraged to review this Policy prior to enrolling. By submitting an enrollment deposit or registering for courses, a prospective student agrees to be bound by this Policy and all financial obligations described herein. Prospective students are also encouraged to review the University’s published deadlines, scholarship, and payment plan information, which are available on the Student Financial Services webpage and in the University Catalogue. 

 This agreement constitutes a legally binding financial obligation and describes the University’s rights and remedies in the event of non-payment. 

 Students are responsible for regularly monitoring their student account and ensuring timely payment of all charges, regardless of whether a billing statement or notice is received. 

Payment Deadlines and Authorized Payment Arrangements  

All tuition, fees, room, and board charges must be paid in full or covered by an Authorized Payment Arrangement (as defined below) by the Published Payment Due Date (as defined below) for each academic term. Payment Due Dates are published in the Student Payment Portal on the Student Financial Services website, and in the University Catalogue.  

Authorized Payment Arrangements may include, but are not limited to:  

  • University-approved installment payment plans 
  • Confirmed and accepted financial aid, including federal, state, institutional, or private educational loans 
  • Approved third-party billing or sponsorship agreements 

Failure to satisfy account balances or establish an Authorized Payment Arrangement by the Published Due Date may result in enforcement actions as outlined in this Policy. 

Failure to Pay and Consequences of Non-Payment 

 Students who fail to pay their account balance or establish an Authorized Payment Arrangement by the Published Due Date may be subject to one or more of the following actions:  

  • Placement of a tuition or financial hold on the student account
  • Assessment of a late payment fee of up to $200 per semester  
  • Deregistration from current course enrollment 
  • Restriction or cancellation of housing access 
  • Ineligibility to register for future academic terms
  • Withholding of diplomas
  • Ineligibility to participate in commencement exercises  

If a student is partially registered at the time of the payment deadline, payment for the existing registration must be made by the deadline. Any additional course registration after the deadline must be paid in full at the time the adjustment is made.  

The University reserves the right, in its sole discretion, to restrict participation in academic and campus-related activities for students who are not in good financial standing. Such restrictions may include, but are not limited to: 

  • Clinical placements, practica, and fieldwork 
  • University-coordinated internships 
  • Study abroad or study away programs 
  • Access to the University’s Learning Management System (Brightspace) 
  • Participation in intercollegiate athletics, including practices and competitions
  • Participation in co-curricular activities and campus-sponsored events 
  • Temporary suspension of meal plan access 

These actions may be implemented following documented notice and an opportunity to resolve the outstanding balance. The University may apply one or multiple remedies simultaneously. Students who are deregistered due to non-payment are not guaranteed reinstatement, as course and other availability cannot be assured. 

Withdrawal and Financial Responsibility Policy  

Students who are unable or choose not to attend the University must officially withdraw from their course(s) in accordance with the University’s published Registration Policies and Procedures. Failure to attend classes does not constitute an official withdrawal.  

Withdrawals occurring after the Drop/Add period (the last date for a 100% refund) will result in financial liability for all or a portion of charges, as determined by the University’s published refund schedule as set forth in this Policy.  

Housing and Meal Plan Financial Obligations  

Room and board charges are due in accordance with published payment deadlines and must be paid alongside tuition and fees in order to maintain eligibility to check into or remain in University residence halls. Meal plans may not be waived when required by University policy.  

Students withdrawing from University housing must complete all required forms through the Office of Residence Life. Refunds, if applicable, are calculated based on the date the official housing withdrawal form is received (the “Withdrawal Date”), not the student’s last date of occupancy.  

Students remain financially responsible for all meal plan usage incurred prior to the Withdrawal Date.  

Collections and Account Recovery 

 Students with delinquent account balances will receive notice from the Office of Student Financial Services. Payment is due immediately upon receipt of such notice.  

The initial written delinquency notice sent to a student will include the following disclosures as required by applicable law: (1) the amount of the debt; (2) the name of the creditor to whom the debt is owed; (3) a statement that, unless the student disputes the validity of the debt within thirty (30) days of receipt of the notice, the debt will be assumed valid; (4) a statement that, if the student notifies the University in writing within thirty (30) days that the debt or any portion thereof is disputed, the University will obtain and provide the student with verification of the debt; and (5) a statement that, upon written request within thirty (30) days of receipt of the notice, the University will provide the student with the name and address of any collection agency to which the debt may be assigned. Students who wish to dispute a balance should do so promptly in writing to the Office of Student Financial Services.  

If payment is not received and satisfactory arrangements are not made, the University may refer the account to Educational Computer Systems Inc. (ECSI) for assistance in establishing structured repayment arrangements. 

 Failure to engage in repayment arrangements may result in referral to an external collection agency after written notice to the student at the address on file with the University. 

 If an account is referred to an outside collection agency, the student will be responsible for: 

  • The outstanding principal balance
  • Collection agency fees 
  • Attorney fees 
  • Court costs 
  • Any additional fees permitted by applicable law  

Once referred, all payments must be made directly to the collection agency. The University reserves the right to report delinquent accounts to credit bureaus, as permitted by law, and to pursue any other legal remedies available under federal or state law.

Charge Disputes and Financial Appeals  

Students who believe a charge on their Student Account is incorrect, or who wish to appeal a financial decision (including assessment of a late fee, deregistration, or financial hold), have the right to submit a formal dispute or appeal through the Office of Student Financial Services and follow the prescribed process and procedures. 

Felician University Student Financial Concern / Dispute Submission Form   

Disputes and appeals must be submitted in writing. Filing a dispute or appeal does not suspend the obligation to pay by the Published Payment Due Date unless the Office of Student Financial Services expressly grants a temporary deferral in writing pending resolution. 

Tuition Discounts

Family Discounts

Felician University offers a 10% discount to family members of a full-time student under the following criteria:

  • The family member must be a spouse, sibling or dependent child.
  • Both family members must reside at the same address.
  • Both family members must be full-time traditional undergraduate students in matriculated programs.
  • The discount is applied to only one student, regardless of the number of students in each household.
  • The discount is based on tuition only. Fees are not discounted.
  • The discount cannot be combined with any other University discount. If the family member is eligible for any other discount, the individual will receive the highest percentage discount.
  • The discount received by the family member will be deducted from the cost of attendance and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the University’s Withdrawal Refund Policy.

Teachers at a Catholic School Discount

Felician University offers a 10% discount to teachers at a Catholic elementary or secondary school under the following criteria:

  • The discount is based on tuition only. Fees are not discounted.
  • The student must be accepted and matriculated in a Teacher Certification, Master’s of Religious Education or Master’s of Education program.
  • A letter must be provided every academic year by the student’s employer verifying employment.
  • The discount cannot be combined with any other Felician University discount. If the student is eligible for any other discount, they will receive the highest percentage discount.
  • The discount received by the student will be deducted from the cost of attendance, and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the University’s Withdrawal Refund Policy.

The University reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so.