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Policies & Payment Information

Payment Information

Tuition, Fees, Room and Board and any required deposits are due in-full by the posted semester deadlines, unless the Office of Student Accounts' has granted an authorized deferred payment prior to the posted deadline.  If you do not pay in-full or have an authorized deferred payment by the posted deadline, you are subject to a $200.00 late payment fee. 

Payments can be made using the following methods:

Personal Check, Money Order, Bank Check or Cash

  • In-person payments can be made directly at the Office of Student Accounts' on the first floor of Albin Obal Hall during regular office hours.
  • Check or Money Order payments can be mailed to (Do not mail Cash):

Felician College
262 South Main Street
Lodi, NJ 07644
Attention: Office of Student Accounts

  • Checks and Money Orders should be made payable to Felician College.  Please include your name and Student ID Number on the front of the check for proper posting to your student account.
  • Checks returned for insufficient funds will be redeposited, and your student account will be assessed a $50.00 returned check charge.  If the check is returned for insufficient funds a second time, students must pay with a Certified Check, Money Order, Cash or Credit Card upon notification of the check being returned for insufficient funds

Credit Card

  • Credit Card payments can be made in person, by phone or online through WebAdvisor.  Felician College accepts Visa, MasterCard, American Express and Discover.  Please be ready to provide the card number, expiration date and the cardholder’s zip code.  This information is required to make a credit card payment.
  • Payments by phone can be made during regular office hours by calling (201) 559-6045 or (201) 559-6028. 
  • Save time and pay online.  Web payment instructions are mailed with your bill each semester and can also be obtained by contacting the Office of Student Accounts.  Payments are posted to your student account in real-time and can potentially save valuable time during peak registration and payment periods.  See below for additional web payment details.

Wire Transfer

  • Payment can be made via wire transfer to the school’s bank account.  Please be aware that your financial institution may reduce your outgoing wire transfer by fees they charge. These fees are the responsibility of the student and should not reduce payment to the College. Please contact the Office of Student Accounts for account information.  Students must provide all required information to complete the transfer.  Incomplete information can lead to the delay of your payment being processed and posted to your student account.  The student must include their name, Student ID Number, and contact the Office of Student Accounts to inform us when your wire transfer is transmitted to insure proper crediting of the student account.

Web Payment

Payment can be made through the Felician College website at www.felician.edu.  Students will need their log-in information in order to make payment.  The payment portion of the website can be found in the Student Menu of WebAdvisor, in the Financial Information section.  Felician College accepts Visa, MasterCard, American Express and Discover.  Payment can also be made by Electronic Check, at a cost of $3.00 per transaction.  Students will need their checking account number and routing number to complete the transaction.  It is imperative to enter the proper information and have available funds when making an Electronic Check transaction, as there is a $15.00 charge for returned Electronic Checks.

Authorized Deferred Payment

Students must pay-in-full by the posted semester deadline or have established an authorized deferred payment prior to the posted deadline.  In order to provide an authorized deferred payment, Felician College has partnered with Tuition Management Systems (TMS) to provide interest-free monthly payments.  This monthly payment plan can be used to pay all or part of the student’s outstanding balance due.  The payment plan can be used to supplement Financial Aid.  The terms of the monthly payment plan are as follows:

  • Only students in Traditional Undergraduate or Graduate programs are allowed to participate.  Students enrolled in non-traditional programs are not eligible to participate.
  • TMS offers three plan options, 10-month Fall/Spring, 5-month Fall Only and 5-month Spring Only plans.  10-months plans require a $90 non-refundable enrollment fee.  5-month plans require a $60 non-refundable enrollment fee.  First payments for the Fall/Spring and Fall Only plans are due by July 1st.  First payments for the Spring Only plan are due by December 1st.  Late enrollment past these dates may require students to make larger first payments to make up for missed monthly installments.
  • Students are required to provide an accurate balance due to TMS at the time of enrollment.  TMS will not provide you with a budget amount.  Improper budgeting can lead to a balance due to the College and a hold flag being placed on the student account, preventing future registration and transcript/diploma release.
  • Past due balances may not be included as part of the payment plan.  These balances must be paid in full to the College prior to enrolling in a plan.
  • Students are required to re-enroll each year/semester.  Enrolling in a payment plan does not mean you are enrolled for the following academic year.  It is important that students check their new balance due for the new academic year at the time of enrollment to insure proper payment. 
  • A late fee of $45 will be assessed for each late payment made.  If two consecutive payments are missed and your account is not made current with your next payment, your payment plan will be canceled by TMS.  Payment in-full is required directly to Felician College at the time of cancelation.  Cancelation from the payment plan will render the student ineligible to use TMS in the future. 
  • Payments made to TMS on the 1st of the month will not be reflected on the Felician College student account until approximately the 28th of the month.
  • Students are encouraged to periodically check their Felician College balance and compare it to their budgeted payment plan amount.  Any adjustments to the plan can be requested directly with TMS, which will then require approval from the College. 
  • Questions can be directed to TMS at 1-800-722-4867 or to the Office of Student Accounts at (201) 559-6028.  Brochures are available at the Office of Student Accounts upon request.

Employer Sponsored Tuition Assistance Programs

Students with employers providing payment for tuition/fees must present written documentation on company letterhead to the Office of Student Accounts before the posted semester payment deadlines.  This documentation must contain the student’s name, the semester of payment, and terms of the agreement.  If there are tuition/fees that are not covered by the agreement, the student must pay these charges in-full by posted semester deadlines.  Felician College will not honor agreements that delay payment, stipulate grades must be received before payment is made, or payment that is made directly to the student.  Payments must be made directly to Felician College in a timely fashion. 

Student Refund Policy

Students are entitled to a refund of excess financial aid. Financial aid refunds will be issued after the Financial Aid Office has confirmed the student’s aid eligibility, enrollment in class and the aid has been credited to the student account.

Credit balances created with Title IV funds will be refunded to the student no later than fourteen days after the balance occurred on the student account, unless a student has completed a Title IV authorization to hold the funds on account for the remainder of the academic year. If the College determines that Parent Plus Loan funds created the credit balance, the College will pay the credit balance directly to the parent borrower unless a Title IV Authorization Form has been signed by the parent authorizing reimbursement to the student.

All checks will be mailed to the address on file with the College, unless authorization from the Office of Student Accounts has been granted for in-person pick up. Checks held at the Office of Student Accounts will be available for pick up no longer than two weeks. Checks not picked up within two weeks of the date the check was issued will be mailed to the address on file with the College.

Credit balances that are created by Title IV funds and are refunded via check must be cashed within 210 days. Un-cashed refund checks after the 210 day window will be voided and the resulting credit balance will be returned to the source of the credit.

New Jersey Unclaimed Property

The New Jersey Unclaimed Property Statue requires the College to remit any unclaimed accounts receivable credit balances or un-cashed student refund checks for New Jersey resident to the Department of the Treasury within three years. This remittance is due no later than November 1st of each year. Residents from states other than New Jersey are subject to the unclaimed property legislation of the state in which they reside.

The College will provide written notice via certified mail to students with unclaimed property prior to remitting these funds to the State of New Jersey. This notice, sent two to three months prior to November, will give the student the opportunity to request payment of these funds.

Financial Aid

All students are required to pay their outstanding balance due and/or have evidence of authorized Financial Aid.

The College reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so. 

Tax Information

1098-T Tax Forms

The Taxpayer Relief Act of 1997 requires that all educational institutions provide U.S. citizens or permanent residents with a tax form detailing qualifying tuition and related expenses for the calendar year.  This form is referred to as Form 1098-T.  Educational institutions are not required to provide forms to non-resident aliens.  As a result, you may not receive a form if you are a non-resident alien. 

Form 1098-T will be available in the Financial Information section on WebAdvisor no later than January 31st of each year. Student’s must access and print Form 1098-T through Web Advisor as it is not sent via mail.  It is imperative that the student keeps important information such as address and social security number up-to-date with the Registrar’s Office, as this information is submitted to the IRS.  and insures proper mailing of the form..  

Below are descriptions of certain information contained in Form 1098-T which will assist you in better understanding the form:

Box 2 - Total amount billed for qualified tuition and related expenses less any reductions in charges. This amount includes tuition, comprehensive fees, and course fees. Non-qualifying expenses are medical insurance fees, fines and miscellaneous charges, and room/board charges.
Box 5 - Total amount of any scholarships or grants that were administered and processed during the calendar year for the payment of the student's costs of attendance.
Box 7 - Amounts billed for qualified tuition and related expenses, reported on the current year’s form, but are related to an academic period that begins in January through March of the following year.
Box 8 – If checked, the student was at least a half-time student during any academic period. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing.
Box 9 – If checked, the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.

For additional information and instructions on Form 1098-T, please see IRS Publication 970 or www.IRS.gov.

Form 1042-S

Form 1042-S reports calendar-year income earned by non-resident aliens. For U.S. tax purposes, all College non-tuition scholarships that are subject to withholding will be reported, even if no amount is deducted or withheld due to an income tax treaty at the time of filing. 

Those students who are subject to a withholding (residents of a non-treaty country), will be assessed a non-resident alien tax each semester.  The amount assessed is based on the current tax rate (14%) of the scholarship award for that semester.

Federal guidelines require the College to file Form 1042-S to the recipient no later than March 15th of each year.  Active students will be sent Form 1042-S to the current local address on file with the College, while former students will receive the form at the most current foreign address on file. 

Policies

Payment Policies

Students who do not make payment in-full or have an authorized deferred payment arrangement by the College’s posted payment deadlines will have a hold flag placed on their account, preventing registration, check-in to the College’s dormitories and receipt of an official transcript and/or diploma.  If the student is partially registered or is planning a registration change, payment for the existing registration must still be made by the posted deadlines.  Any additional registration made after the deadline must be paid for on the date of the adjustment. 

If the student has not paid in-full or established an authorized deferred payment by the College’s posted payment deadlines, they will be subject to a $200 late fee and/or deregistration and removal from housing.  If the student is deregistered, roster spots in the previous registration cannot be guaranteed. Registrations submitted after the posted deadline must be paid in-full at the time of registration.  Failure to make payment in-full may result in a late fee or deregistration. 

Tuition and fee rates, payment policies, tuition refund policies, payment due dates and tuition hold policies are determined by the Office of Student Accounts, and may differ depending on the individual traditional or non-traditional program.  Information obtained from any other area of the College regarding these issues is not binding.  Please contact the Office of Student Accounts for policy information and tuition and fee rates for your specific program.

If students are unable to, or choose not to attend Felician College, they must officially withdraw from their course(s).  It is imperative that the student follows the posted withdrawal refund deadlines.  Withdrawals after the Drop/Add period (last day for 100% refund) will result in the student being liable for all or part of their charges.  Please see the Registration Policies and Procedures portion of the Undergraduate/Graduate Catalogs for procedures on withdrawals. 

Room and Board must be paid along with tuition and fees by the posted payment deadlines in order for students to be eligible to check-in to the College’s dormitories.  Board may not be waived for any student.  If the student chooses to withdraw from housing, they must contact the Residence Life Department and fill out the necessary forms for the withdrawal to be valid.  Room and Board refunds will be calculated according to the date the withdrawal form is received by the Residence Life Department, not by the last date of residency.  Refund percentages will be calculated using the same formula/dates as tuition and fees. If a student withdraws from housing or is terminated, and has used their meal card, they will be held responsible for any meal monies used. 

If students have a delinquent account balance, they will be notified by the Office of Student Accounts Collection Department.  Upon receipt of this notification their payment must be made immediately.  Students will first have the opportunity to make payment directly to the College.  If they do not respond to our attempts to collect their balance, their account will be referred to an outside collection agency.  Should this occur, credit bureaus will be notified and the student will be responsible for the outstanding balance plus all collection fees and legal fees.  At this point the student will no longer be able to make payment directly to Felician College; they will be required to interact directly with the collection agency.  All grades, transcripts, and diplomas will be withheld until the student has satisfied their balance in-full and all funds have cleared. 

Withdrawal Refund Policy

Traditional students withdrawing from a course(s) are required to complete a Drop/Add form provided by the Office of the Registrar.  Drop/Add forms must be completed and forwarded to the Office of the Registrar in a timely fashion.  Withdrawal refunds will be calculated on the date these forms are received by the Office of the Registrar, not by the last date of attendance.  All fees are non-refundable after the 100% withdrawal period.  The withdrawal refund dates for tuition and room/board is as follows:

Fall 2013
Last Day for 100% Refund (Drop/Add Period) Sept 9, 2013
Last Day for 75% Refund Sept 16, 2013
Last Day for 50% Refund Sept 23, 2013
Last Day for 25% Refund Sept 30, 2013
Withdrawal after after Sept 30, 2013 is 0% Refund
Spring 2014
Last Day for 100% Refund (Drop/Add Period Jan 27, 2014
Last Day for 75% Refund Feb 3, 2014
Last Day for 50% Refund Feb 10,2014
Last Day for 25% Refund Feb 18, 2014
Withdrawal after Feb 18, 2014 is 0% Refund
Summer I 2014
Last Day for 100% Refund (Drop/Add Period May 27, 2014
Last Day for 75% Refund May 29, 2014
Withdrawal after May 29, 2014 vis 0% Refund
Summer II 2014
Last Day for 100% Refund (Drop/Add Period) June 30, 2014
Last Day for 75% Refund July 2, 2014
Withdrawal after July 2, 2014 is 0% Refund

Drop/Add forms must be completed and submitted to the Office of the Registrar.  Withdrawal refunds will be calculated on the date these forms are received by the Office of the Registrar, not by the last date of attendance.  All fees are non-refundable after the 100% withdrawal period. 

Non-traditional student withdrawal refund percentages and dates are calculated according to specific program formulas and calendars.  These programs include Trimester, and Eight week programs.  Further information can be obtained from the individual academic division or the Treasurer’s Office.  The non-traditional withdrawal policy is as follows:

Canceled Courses = 100% Tuition Refund
Withdrawal before the start of the second week of class = 100% Tuition Refund
Withdrawal before the start of the third week of class = 50% Tuition Refund
Withdrawal after the start of the third week of class = 0% Tuition Refund

Medical Insurance

All full-time traditional students are billed for student medical insurance through United Healthcare. Medical premiums will be billed in both the fall and the spring. Fall coverge runs August 1, 2013 through January 2, 2014 and Spring coverage runs January 3, 2014 through July 31, 2014. Students who have their own outside medical coverage have the option of waiving the College’s policy by submitting a Health Insurance Waiver Form on line in WebAdvisor by the posted deadline. Students that wish to waive coverge must complete waivers in both terms by the posted deadline. You will be required to supply the name of the policy holder, name and address of the insurance company and the policy number. Retain your confirmation page for proof that you have completed the waiver online. 

Policy information is available at both the Office of Student Accounts and the Wellness Center. For additional information visit  www.firststudent.com.

Health Insurance Waiver Availability and Deadlines:

Fall 2013

Available on WebAdvisor July 9, 2013
Deadline to complete waiver September 24, 2013

Spring 2014

Available on WebAdvisor December 10, 2013
Deadline to complete waiver February 11, 2014

Challenge Examinations

Students applying to take a Challenge Examination must pay a testing fee of $25.00 per credit according to the number of credits normally awarded for the challenged course. This testing fee must be paid prior to taking the Challenge Exam. Upon passing the Challenge Examination, students apply to have examination credits awarded by the College.  Students will be charged one-third the standard tuition rate as of the date the examination was taken for each Challenge Examination credit awarded.  Payment must be made in-full upon submission of the application for awarded credits.  Payment cannot be included with any semester tuition rate and must be paid separately.  For information on Financial Aid eligibility for Challenge Examination charges, please contact the Financial Aid Office.

The College reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so. 

Tuition Discounts

Family Discounts

Felician College offers a 10% discount to family members of a full-time student under the following criteria:

  • The family member must be a spouse, sibling or dependent child.
  • Both family members must reside at the same address.
  • Both family members must be full-time Traditional Undergraduate students in matriculated programs.
  • The discount is applied to only one student, regardless of the number of students in each household. 
  • The discount is based on tuition only.  Fees are not discounted.
  • The discount cannot be combined with any other Felician College discount.  If the family member is eligible for any other discount, the individual will receive the highest percentage discount. 
  • The discount received by the family member will be deducted from the cost of attendance, and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the College’s Withdrawal Refund Policy.   

Teachers at a Catholic School Discount

Felician College offers a 50% discount to those who are teachers at a Catholic Elementary or Secondary school under the following criteria:

  • The discount is based on tuition only.  Fees are not discounted.
  • The student must be accepted and matriculated in a Teacher Certification, Masters of Religious Education or Masters of Education program. 
  • A letter must be provided every academic year by the student’s employer verifying employment.
  • The discount cannot be combined with any other Felician College discount.  If the student is eligible for any other discount, they will receive the highest percentage discount. 
  • The discount received by the student will be deducted from the cost of attendance, and will be calculated into the individual’s financial aid package.
  • In the case a student drops/withdraws from a course, the discount will be prorated based on the percentages and dates defined in the College’s Withdrawal Refund Policy.   

The College reserves the right to change any of the above policies when, in the judgment of the administration, it becomes necessary to do so.